Records management

General information

The ��Ǿ�Ʒ�� Archives is responsible for ��Ǿ�Ʒ��’s Records Management. Find out more about records management.

��Ǿ�Ʒ�� Classification Plan

The ��Ǿ�Ʒ�� Classification Plan allows for the classification, filing and identification of documents produced or received by the University.

Details

The implementation of the ��Ǿ�Ʒ�� Classification Plan in a unit takes place upon the request of the unit at the ��Ǿ�Ʒ�� Archives. After analyzing and identifying the records management needs of a unit, the implementation of recommendations may include the following steps: weeding of the active documents, personnel training, records inventory and temporary identification of classification codes, validation and other technical operations (physical folders labelling and reorganization of physical records, etc.). The ��Ǿ�Ʒ�� Archives will customize the Classification Plan to the unit’s needs and provide ongoing support.

��Ǿ�Ʒ�� Record Retention Schedule

The principal tool of the records management program is MURRS, a compilation of rules guiding when and if records can be destroyed.

Transferring records

Information for ��Ǿ�Ʒ�� departments, faculties, or offices transferring records to the University Archives.

Digitization Guidelines

These guidelines outline the procedure for the development of a compliant digitization program where the digitized record replaces the paper record.

Details

The implementation of the guidelines for administrative records occurs in collaboration with your unit and the ��Ǿ�Ʒ�� Archives. After analyzing and identifying the targeted records to be digitized, the implementation recommendations will include the following steps: identification of the University Classification code of the records, validation of technical aspects of the project, and identification of the proper retention rule. This is to ensure compliance to the ��Ǿ�Ʒ�� legal framework.

Read the guidelines, and please records.archives [at] mcgill.ca (subject: Digitization%20Guidelines) (contact us) at the beginning of a project to ensure compliance before applying the guidelines.

Contact us at records.archives [at] mcgill.ca (records[dot]archives[at]mcgill[dot]ca) with any questions relating to records management at ��Ǿ�Ʒ�� or wish to request a file originating from your office.

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