University Signing Policy
Effective October 1, 2025
On this page
Quick links
- 馃搫 Signing Policy (PDF)
- 馃搫 Procedure for Second Signatures (PDF)
- 馃搫 Template 1 鈥� Delegation of Authority (fillable PDF)听听
- 馃搫 Template 1A 鈥� Revocation of Delegation (fillable PDF)听
- 馃搫 Template 2 鈥� Quarterly Reporting (fillable PDF)听
- 馃搫 Template 3 鈥� Temporary Notice of Delegation (fillable PDF)听
- 馃搫 Signing Checklist (Article 43) (fillable PDF)听
- 馃搫 List of Incumbents with Specific Authority听(PDF) [coming soon]
- 馃搫听University Signing Delegations听(current list of delegations filed under the Policy)
Who should use this page?
- Signing Officers听and other authorized signatories 鈥� positions holding General and/or Specific Authority under the Policy.
- Delegates 鈥� employees with written delegations (Template 1 or Template 3).
- Staff supporting signatories 鈥� employees who prepare and review contract files for signatories.
Forms & tools
Template 1 鈥� Delegation of Authority
When to use: A Signing Officer delegates authority (within Policy limits) to an employee. File with Secretariat and Financial Services.
Template 1A 鈥� Revocation of Delegation
When to use: To revoke or amend a delegation. Append the original Template 1 to this revocation.
Template 2 鈥� Quarterly Report
When to use: Delegates report all contracts 鈮� $10,000 and any contract reviewed by Legal or presenting material risk.
Template 3 鈥� Notice of Temporary Delegation
When to use: For temporary absence (> four consecutive business days), delegating General Authority for the period stated.听
Signing Checklist (Article 43)
When to use: Tool to document due diligence before approval/signature.听
List of Incumbents with Specific Authority
When to use: To confirm Specific Authority by category/position and applicable thresholds.
View the List of Incumbents with Specific Authority听[coming soon]
Quick help by role
Signing Officers
- Confirm your authority (General or Table A category) before approving or signing.
- Use Template 1 to delegate; use Template 1A to revoke.
- For temporary absences, use Template 3 (General Authority only).
- Before signature, ensure Article 43 due diligence (authority, legal review, if required, risk, budget, insurance, compliance).
- If contract value > $1M, follow the Second Signature Procedure.
Delegates
- Keep a copy of your delegation (Template 1/3) and know your limits by contract type.
- Use Template 2 for quarterly reporting (鈮� $10,000, legal review, material risk, Minor Amendments)
- Use the Article 43 Checklist (optional) to document due diligence before signature.
Training & support
- Signing Policy - FAQ
- Overview of Signing Policy PowerPoint
- Contact the Secretariat: signingpolicy.secretariat [at] mcgill.ca
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Last updated: October 30, 2025